Executive Assistant - People & Culture
- Support the General Manager in People & Culture and their leadership team to set our function up for success.
- Looking for a strong collaborator with great initiative and a ‘can-do’ attitude
- Sydney Water offers a flexible, hybrid working model. The successful candidate will need to attend the Parramatta office as required to support the General Manager and People & Culture Leadership team.
At Sydney Water, we’re passionate about making a difference to the lives of our customers and communities.
About us
We have a proud heritage and a progressive future, providing world class drinking water and beautiful waterways from the mountains to the sea. We see the world is changing so we are changing too. Our people and their jobs are as diverse as the communities we serve.
About the role
The Executive Assistant to the General Manager of People & Culture role will support the General Manager and their leadership team to coordinate and provide administrative support across all areas of People & Culture. This includes assisting with the preparation of high level briefs, papers, presentations, agendas, minutes, responses and submissions as required.
Other responsibilities will include but not limited to:
- Supporting the People & Culture team with enquires for the GM, being the point of contact to guide enquiries and requests with open communication.
- Support the drafting and preparation of complex documentation and correspondence including Executive papers, Board papers, business cases and internal and external communications.
- Assist in the day to day operations and administration of the Group, on behalf of the GM.
- Coordinating inputs to meetings (team, Executive, Board and Board committees) and follow up on required actions.
- Provide guidance to the Group leadership team on the various paper review process; check that all papers meet corporate guidelines and are delivered on time and of a high quality. Provide feedback on papers as necessary.
- Arrange travel and coordination of GM attendance at business meetings off site as required.
- Use communication and event coordination skills to coordinate multiple stakeholders and suppliers to ensure seamless execution of communications, campaigns and general events and activities including sourcing speakers, arranging invites, collation of papers, formatting speech notes, preparation of slides.
About you
- Minimum 5 years’ experience as Executive Assistant.
- Diploma in Management or Business Administration and/or equivalent level of skills and knowledge gained from practical experience in a similar role.
- An ability to work flexibly in a complex environment with multiple stakeholders.
- Professional discretion and ability to maintain confidentiality.
- Possessing a positive “can-do” attitude with great energy and a problem-solving mindset.
- Have effective and clear communication skills, and the ability to interact with people at all levels of the organisation.
- A team player who considers the team priorities as a whole, and is comfortable contributing ideas, suggestions and opportunities for improvement in group settings.
- Excellent organisational skills with the ability to multitask and prioritise as required.
- Demonstrated ability to effectively manage and respond to enquiries including contentious and emotive issues at a senior level in a sensitive and confidential manner.
- Demonstrated experience in managing and operating in a complex environment using sound judgement in competing demands and tight deadlines under pressure.
- Demonstrated experience in keyboard and computer skills, with advanced skills in the use of standard desktop applications.
Closing date: Wednesday 6th April 2022
You must be an Australian Citizen or Permanent Resident at the time of submitting your application to be considered for this role. For more information, you can contact jess.mackay@sydneywater.com.au
We want your perspective and ideas to help us find better ways to delight our customers, so we encourage you to apply no matter your age, sex or culture. You can be part of a committed, highly skilled team who’ll appreciate what you bring to the table. You’ll set and achieve real goals and make decisions that matter, as together we help shape the lifestyle of greater Sydney.
As part of the application process, Sydney Water will be collecting your personal information to assess your suitability for the role. We will also use your personal information to establish a LiveHire talent profile in our Talent Community. We look at our Talent Community first when new opportunities come up when you apply for a role. Your personal information will be collected in accordance with LiveHire’s Terms, Privacy Policy and Sydney Water’s Privacy Collection Statement – Job Application