Business Project OfficerHybrid

At Sydney Water, we are dedicated to delivering world-class infrastructure and services to ensure that Sydney remains one of the most livable cities in the world. We are looking for a highly organised and proactive Business Project Officer to support our regional teams, helping manage onboarding and administration services for our large infrastructure projects. Strong relationship-building and communication skills are essential to collaborate effectively and ensure smooth project delivery.

Dive into Our Great Benefits: 

·      Competitive Remuneration: We’ll ensure that your skills and contributions are valued and rewarded appropriately. 

·      Hybrid Work Environment: We offer a hybrid work model that balances remote work and office collaboration, supporting our team's productivity and well-being. 

·      Continuous Professional Growth: We will invest in your career with leadership and development programs to propel your success. 

·      24/7 Wellbeing Support: Access for you and your family to free and confidential mental health and general health support through our EAP portal. 

·      Discounted Private Health Insurance: Unlock affordable access to top-tier health coverage with our discounted insurance plans. 

·      Family First: Prioritise your family with up to 18 weeks of fully paid parental leave and a childcare allowance. 

·      Fitness Passport: Achieve your physical fitness goals using our Fitness Passport, granting you access to a multitude of gyms and pools across NSW. 

·      Novated Leasing: Get in the driver's seat of your financial future with our novated lease options. 

About the Role:

As the Business Project Officer you will be responsible for supporting our Project managers and Program Directors in delivering efficient administration services. You will manage the onboarding and offboarding processes, ensuring timely and accurate system access and maintaining data integrity. This role involves working closely with Regional Delivery Partners as well as internal teams such as IT, HR, contractors, and suppliers to ensure smooth operations across all levels of the project lifecycle.

You will thrive in a fast-paced, reactive environment, managing multiple tasks simultaneously with attention to detail and a focus on delivering excellent service outcomes.

Key Responsibilities:

Onboarding: Manage the seamless onboarding and offboarding of contractors and staff, ensuring correct system access, ID cards, office access, and other relevant materials.

Administration & Coordination: Support project teams by facilitating day-to-day coordination activities, including fleet management, access control, and managing communication with contractors and suppliers.

Senior Management Support: Manage reporting data, prepare presentations, briefing notes and coordinate communications to internal and external staff, and assist with diary management to ensure smooth scheduling and prioritization of key activities.

Stakeholder Engagement: Build strong relationships with Program Directors, Project Managers, contractors, and internal & external stakeholders, understanding their needs and providing tailored administrative support.

Data Management: Maintain accurate and up-to-date records for contractors, staff, and fleet management in systems like InEight Document, SWIM, Excel and Microsoft Office applications.

Problem-Solving: Proactively manage competing priorities, responding to urgent requests in a timely manner, and using your initiative to address issues as they arise.

About You

You will be a highly organised individual with a strong ability to work under pressure and manage competing priorities with ease. Your strong communication skills and ability to build and maintain relationships will be key, along with your capacity to make thoughtful and informed decisions when needed.

To succeed in this role, you’ll bring:

A Diploma in Business Administration, related discipline or equivalent experience. (Qualifications in Change Management and Lean Thinking or equivalent are desirable.)

Construction White Card & Site Travel: A valid construction white card is required, and 1 office day you’ll travel to site weekly or bi-weekly, depending on business needs. Location will be within the Sydney metro area & considered based on your residence, with the option to use the Sydney Water pool car from Parramatta office or expense mileage.

Experience: You bring a wealth of experience in administration and business services, supporting large complex project teams in industries such as Sydney water/Government and construction infrastructure.

Communication Skills: Your strong communication skills enable you to craft clear and professional presentations, briefing notes, and other materials, ensuring you can connect with people at all levels and tailor your message to suit the audience.

Technical Competency & Reporting Skills: Your proficiency in Excel and Microsoft Office enables you to manage data, create reports, and handle diary management with ease. You’ll use your technical skills to support the team effectively, ensuring smooth scheduling and coordination. Experience with systems like InEight Document and SWIM is a definite asset.

Organisational Skills & Prioritisation: You thrive in a fast-paced environment with competing priorities. You thrive in a fast-paced environment with competing priorities. Your strong organisational mindset allows you to excel at prioritising tasks, particularly when it comes to managing risks effectively.

Adaptability & Efficiency: Ability to quickly adapt to changing demands and needs with ease, managing tasks efficiently while maintaining focus on achieving key business outcomes.

Closing Date: Monday 3rd February at 11:59 PM AEST

Please advise if you require any adjustments to actively participate in the application and recruitment process. Please contact deirbhile.neary@sydneywater.com.au for any further information. 

Working at Sydney Water

We welcome and encourage applications from diverse backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, people with disability, people with caring responsibilities, people from culturally and linguistically diverse backgrounds, and veterans. 

As part of the application process, Sydney Water will be collecting your personal information to assess your suitability for the role. We will also use your personal information to establish a LiveHire talent profile in our Talent Community. 

We look at our Talent Community first when new opportunities come up when you apply for a role. Your personal information will be collected in accordance with LiveHire’s Terms, Privacy Policy and Sydney Water’s Privacy Collection Statement – Job Application. Please note as part of the application process, you will be asked to undergo background checks which includes a criminal history check.  

Please see the position description for the role’s full accountabilities.